Virtual Hearing Instructions - Non-Commission Public Hearings and Board Meetings

Guide to Public Participation in Virtual Hearings

Thank you for your interest in participating in a virtual public hearing during the current COVID-19 emergency.

In conformity with the Governor's Executive Order N-29-20 (March 17, 2020) and due to concerns over COVID-19, public hearings and design review board meetings will be conducted entirely telephonically. All decision-makers, board members, and hearing officers will be participating from separate locations using remote meeting technology while safer-at-home orders are in place. They will only be visible to each other. Members of the public will be able to listen to the meeting audio and offer public comment via phone, when called upon for each agenda item.

Meeting Agenda

The meeting agenda will be available no later than 72 hours before the meeting at If applicable, meeting presentations and other relevant documents will be made available via a link on the agenda at least 72 hours before the hearing.

To Listen and/or Participate in the Public Hearing/Meeting

To listen to the hearing and/or offer public comment on items on the agenda, dial the phone number. When prompted, enter the Meeting ID printed under “Place” on the Hearing Notice. Callers will be automatically muted when entering the meeting.

Please note that meetings may run longer than expected. Periodically throughout the hearing, staff will announce which agenda item is currently being heard.

Instructions for Public Comments

Press *9 to Comment

After the Planning staff calls an item on the agenda, press *9 to take a place in the queue for public comment.

After any related presentations, Planning will ask members of the public to indicate if they want to speak on the item. When calling on speakers, staff will identify them by the last four digits of their phone number, if available. Each speaker will be unmuted when called upon.

Speakers typically have one or two minutes to speak. The sound of a buzzer or a verbal indication will mark the end of the specified time limit, after which Planning staff will ask the speaker to wrap up. When that speaker concludes, their phone will be muted again, and Planning staff will move on to the next speaker.

Requirement for the Submission of Materials

Written materials may be submitted to the staff contact identified on the Hearing Notice before or during the meeting, by email or U.S. mail. The case number must appear on all communications, plans, and exhibits.

Interested Parties

To be placed on the Interested Parties list and receive future notifications related to a project, including when a decision is issued on the matter, please fill out an Interested Parties form through the link on the agenda.