Guide to Public Participation in Virtual Commission Meetings
Thank you for your interest in participating in a virtual Commission meeting during the current COVID-19 emergency.
In conformity with the Governor's Executive Order N-29-20 (March 17, 2020) and due to concerns over COVID-19, Commission meetings for City Planning Commission, Cultural Heritage Commission, and each of the Area Planning Commissions will be conducted entirely telephonically. All Commissioners will be participating from separate locations during safer-at-home orders and will be visible only to each other using remote meeting technology. Members of the public will be able to listen to the meeting audio and offer public comment via their phone, when called upon for each agenda item.
All presentations and other materials related to agenda items will be uploaded to a Google Drive folder, accessible via a link provided just below the meeting date on Page 1 of the agenda. The Commission President will ask presenters to clearly describe which slide they are presenting, in order to assist those participating via audio to follow along with the presentation on their own computer or mobile device.
To Listen to the Meeting
If you wish to listen to the meeting, but not participate during public comment, dial the City’s Council Phone meeting system, at (213) 621-2489 or (818) 904-9450.
Instructions for Public Comments
Call Number on Your Agenda
If you wish to offer public comment to the Commission during the meeting, call the second phone number listed on Page 1 of the agenda, and follow the agenda’s instructions to log in to the meeting. You will be automatically muted when you enter the meeting.
Press *9 to Comment
To comment on an agenda item, press *9 to “raise your hand” virtually following the Commission President calling the item. After any related presentations, the Commission President will ask members of the public to indicate if they want to speak on the item. Commission staff will call upon speakers using the last four digits of the phone number, if available. Each speaker’s audio will be unmuted as they are called upon. Speakers typically are given 1-2 minutes to speak and at the end of the specified time limit for public comment, you will hear a buzzer sound or a verbal indicator and the Commission President will ask you to wrap up your remarks. Soon thereafter, your audio will again be muted and the President will move on to the next speaker.
Requirement for Submission of Materials
Written materials may be submitted prior to or at the meeting in accordance with the submittal requirements below. The case number must be written on all communications, plans and exhibits.